Total Business Solutions, Inc.

201 N. Federal Highway 101
Deerfield BeachFL 33441

Fax: 954-418-4949
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Business Information

Florida Accounting & Bookkeeping General Svc, Florida Condominium Accounting, Florida HOA Accounting, Florida Community Association Managers, Quickbooks Bookkeeping, Florida Condominium Bookkeeping
Accounting - Condos & HOAs Budget Preparation Assistance •Provide historical financial data to assist Board with budget •Modifiy the initial budget based on anticipated operating expenses •Assist the Board with preparation of the final budget •Assist the Board with noticing owners of the annual budget meeting Financial Reporting •Balance Sheet •Income and Expense Statement •Accounts Receivable Reports •Accounts Payable Reports •Bank statement reconcilement reports •Detailed Transaction Reports •Year-end Reports for Auditor •Reserve Fund Tracking Treasury Management • Coordinate lockbox activities with financial institution • Set up ACH transactions (automated unit owner payments) • Monitor account transfer activities • Reconcile monthly account activity Attorney and CPA Communications •Prepare estoppel information for sale of units to closing agent •Provide account status for unit owners to attorney •Provide detailed accounting information to CPA •Coordinate year-end financial data with Auditor QuickBooks Bookkeeping - Condos & HOAs Accounts Receivable • Establish accounts for individual unit owners • Process maintenance fees and special assessments as required • Post deposits of unit owner payments and other revenue items • Prepare delinquency reports for the Board of Directors • Send delinquency notices to unit owners • Provide account information to Association's collection agent or attorney Accounts Payable • Establish accounts for vendors and other service providers • Record bills and invoices to accounts payable bookkeeping system • Prepare payment remittances for outstanding bills and invoices • Remit payments to vendors and service providers • Provide Association with detailed report of paid bills and invoices Payroll •Payroll Management (setup and maintain employee records) •Payroll Direct Deposit of employee wages •Online Payroll Tax Payments •Quarterly 941 Reports •Quarterly State Reporting •Annual W-2's and 1099's •Annual Form 940 Preparation Monthly Reporting •Review all monthly transactions •Reconcile bank statements to accounting records •Prepare monthly financial statements and detailed transaction schedules •Transmit financial records to the Association QuickBooks Services •Set up chart of accounts •Set up accounts receivable •Set up accounts payable - vendors •Set up payroll •Set up financial reporting Administrative Services - Condos & HOAs Application and Approval Processing •Background and Credit Verification • Process application for sale and rental transactions • Provide interview committee with screening information Customer Relations Management •Online access to unit owner account balances •Online maintenance payments via e-check (registration required) Estoppel Letter Processing •Provide estoppel information to closing agent Mailings and Notices •Annual Election Notices • Board Meeting Notices • Budget Meeting Notices • Special Mailings • Special Assessment Notices Meetings and Minutes • Annual Meeting & Elections • Budget Meeting • Special Assessment Meetings • Regular Board Meetings • Teleconference Meetings
Florida Condominium Accounting, QuickBooks Bookkeeping, and Condo and HOA Administration is what we do. Condos and HOAs are our focus.

Business Description

Florida Condominium Accounting, QuickBooks Bookkeeping, and Condo and HOA Administration is what we do. Condos and HOAs are our focus. Our clients find it wise to keep the physical property management under cost controls by having a dedicated accounting company. Accurate accounting and reporting is essential to directing and managing an association properly. Many of our clients also appreciate the services we provide related to the day-to-day administration tasks that need to be done. Please call us at (954) 426-3666 so we can support you in the direction and management of your association.

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